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Searching for an energetic, hardworking individual who loves a challenge with experience in A/R and A/P including collections and billing.  This position requires excellent multi-tasking, data entry, analytical and organizational skills.  Must pay close attention to details.


Hours:  Full Time - Monday through Friday 8am - 4:30pm

Knowledge of Microsoft Outlook, Excel Word, ERP experience a plus

Responsibilities

  • Reception duties include answering/processing phone calls and greeting visitors
  • Application and posting of customer payments to invoices
  • Collection calls on past due invoices
  • Resolving invoice discrepancies/short payments
  • Process credit card payments
  • Prepare statements and aging reports as needed
  • Reconciliation of AR and AP accounts
  • AP invoice receipt/matching/posting/scanning
  • Maintain W-9 records for new vendors
  • Processing of waivers of lien as required
  • Deposit Invoices-process/post/reconcile account
  • Administrative Assistance and projects–as required
  • Back up for Data Entry Coordinator
  • New and Update Orders/Maintenance Orders
  • Time Card Entry/Reporting/Reconciliation
  • Material Issues and Job Shipments
  • Completed Jobs Updating/Review/Ready for Invoicing
  • Invoicing – entry/processing/reconciliation/e-mailing/mailing/online posting as required/scanning

Education Requirements

  • High School, Accounting Certificate or Associates Degree

Experience Requirements

  • 2+ years equivalent or related internship

Desired Skills

  • High attention to detail
  • Outstanding organizational skills
  • Strong work ethic
  • Excellent customer rapport
  • Excellent written and verbal communication skills
  • Energetic and hardworking individual who loves a new challenge

Qualifications

  • Relevant knowledge of bookkeeping techniques
  • Ability to work with deadline without close supervision
  • Ability to multi-task
  • Excellent analytical and date entry skills
  • High attention to detail

Benefits

  • Vacation plan, 401(k), Health, dental, vision and life insurance.

Hours

40 Hours per week

Salary (in USD)

$35000 to 45000

Apply for Accounts Receivable/Payables Specialist
  • Contact Hiring Manager

    Cindy Wiles
    (630) 510-2020

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